What does the tender department do?
What is a tender
Taxes from entrepreneurial activity go to the state treasury and are sent to them, including, for payment of work performed in the framework of state orders or goods needed for state needs. And, since the economy has long ceased to be planned, the cost of these works and goods depends, among other things, on market conditions, i.e. it can be completely different. Since the economy and rational use of funds allocated from the budget is the main task of financial state structures, a tender is announced among enterprises wishing to supply the necessary goods or perform certain work. As a matter of fact it is competition where choose the winner, the goods, services or works of which have the most optimum parity on the price and quality.
Announcement about forthcoming tenders the customer - the municipal or state organization places on the specialized site of the state purchases on the Internet and on some other portals. The announcement contains competitive documentation, which lists the requirements for the subject of bidding, the terms of its delivery or performance, the criteria by which the winner will be selected. The participants of the announced tender are required to submit their applications before a certain period, if necessary, a bank guarantee or a suretyship agreement may be attached to the application as a guarantee.
What is the purpose of the tender department at the enterprise?
The fulfillment of the state order may not be very profitable in the commercial sense, it is a prestigious job that enhances the business image of any company. Therefore, enterprises participating in the tender, even at times, somewhat underestimate the value of their own, services, goods and works. In order to monitor tenders, have time to submit applications and participate in them, the companies employ dedicated specialists for this purpose and even create whole tender departments if the company is large enough and is a constant participant in such competitive bidding.
Specialists working in tender departments conduct monitoring of Internet portals, specialized sites and trade sites where announcements on holding state tenders are posted. They also need to analyze the tender documentation and decide how economically viable the company's participation in a particular tender is, and on the basis of this, take decisions on participation in them. They quickly prepare applications for participation and all the necessary package of documents specified in the bidding documents as a mandatory application.
The duties of the employees of these departments also include consultations with managers and heads of other departments on the specifics and pricing of the proposed products and technical part of the applications, conducting business correspondence with the customer, timely provision of all necessary information on the terms of delivery, guarantees and certificates available.