What does the tender department do?
What is a tender
Taxes from business activities are received by the state’s treasury and are sent to them, including payment for work performed as part of government orders or goods necessary for state needs. And, since the economy has long ceased to be planned, the cost of these works and goods depends, among other things, on market conditions, i.e. it can be completely different. Since the economy and rational use of funds allocated from the budget is the main task of financial state structures, a tender is announced among enterprises wishing to supply the necessary goods or perform certain work. In essence, this is a competition where the winner is selected, whose goods, services or works have the most optimal ratio in price and quality.
The announcement of the upcoming tenders the customer - the municipal or state organization places on a specialized website of public procurement on the Internet and on some other portals. The announcement contains tender documentation, which lists the requirements for the subject of bidding, the timing of its delivery or performance, the criteria by which the winning bidder will be selected. The participants of the announced tender are obliged to submit their applications before a certain period, if necessary, a bank guarantee or a guarantee agreement may be attached to the application as a guarantee.
What is the tender department at the enterprise for?
Fulfillment of a government order may not be very profitable commercially, it is a prestigious job that enhances the business image of any company. Therefore, enterprises participating in the tender even, at times, somewhat underestimate the value of their own, services, goods and works. To monitor tenders, to have time to submit bids and to participate in them, companies have dedicated specialists working for them, and even tender departments are created if the company is large enough and is a regular participant in such competitive bidding.
Specialists working in the tender departments monitor online portals, specialized websites and trading platforms where announcements for holding public tenders are posted. They must also analyze the tender documentation and decide how economically viable the company's participation in a particular tender is, and on the basis of this, make decisions on participation in them. They promptly prepare applications for participation and all the necessary documents, specified in the tender documentation as a mandatory application.
The duties of the employees of these departments also include consultations with managers and heads of other departments on the specifics and pricing of the products offered and the technical part of the applications, business correspondence with the customer, timely provision of all necessary information on delivery conditions, guarantees and available certificates.