How to store orders
Create an order log where allorders on organization. The journal should be necessarily stitched and numbered, which excludes the addition or removal of pages.
The journal must contain certain graphs. The approximate contents of the graphs can be as follows: a graph where the record number in order is indicated, the graph with the date of the order, the graph with the summary of the order, the graph with the number of the order, the column where the employee leaves a note on acquaintance with this order. In addition, a graph can be entered indicating the place of storage of the order (folder or box).
Allorders should be sorted by folders:orders on the admission and dismissal of workers (personnelorders ), orders. which reflects the encouragement of employees, sending them on business trips and on holidays,orders. reflecting the main activities of the organization. Iforders have excellent storage times, then separate folders are created for them.
The order storage system should be clear, systematized and ensure the continuity of the assigned numbers. This is especially true when removing an order for work. It is recommended to make a photocopy of the seized order at the same time - this will avoid confusion.
Allorders must be printed on the company letterhead. In this case, the seal on the order is not required. If the order is printed on a simple sheet of paper, then it must be stamped by the organization.
If the enterprise has adopted an electronic system for storing orders, then it must be uniform throughout the organization. Access to electronic orders should be available to employees who have the right to sign on these documents. It is very convenient in this case to use EDS (electronic digital signature). It is recommended to print the order log in any case.