How to store orders
Create an order log where all will be recordedorders by organization. The journal must be necessarily stitched and numbered, which excludes postscript or delete pages.
The journal must contain certain columns. The approximate contents of the graph can be as follows: a graph where the number of the record in order is indicated, a graph with the date of the order, a graph with a brief content of the order, a graph with the number of the order, a graph where the employee leaves a note about familiarization with this order. Additionally, a graph can be entered indicating the location of the order (folder or box).
Everythingorders must be sorted into folders:orders on hiring and firing employees (staffingorders ), orders. which reflects the incentives of employees, sending them on business trips and holidays,orders. reflecting the main activities of the organization. If aorders have excellent shelf life, separate folders are created for them.
The order storage system must be clear, systematized and ensure the continuity of the numbers assigned to the orders. This is especially true when removing the order for work. It is recommended to make a photocopy of the withdrawn order at the same time - this will avoid confusion.
Everythingorders must be printed on the organization’s letterhead. In this case, the seal on the order is not required. If the order is printed on a simple sheet of paper, then it should bear the stamp of the organization.
If an electronic order storage system is adopted at the enterprise, then it should be unified throughout the organization. Access to electronic orders must have employees who have the right to sign on these documents. It is very convenient in this case, the application of digital signature (electronic digital signature). It is recommended to print the order log in any case.