How to write competently explanatory
In that case, if you decide not to provide any explanation, you have every right and need to know that there are no penalties for this refusal to you should not be applied. Reclamation a written explanation of reasons and actions of the employee before subsequent disciplinary action is the responsibility of the employer. It is stipulated by the labor legislation (part 1, article 193 of the labour Code). In that case you refused to provide a written explanation, an act, confirming your denial.
If the violation was serious enough, then you should consult with a lawyer, discuss with him how to write your explanatory note, to reduce the subsequent sanctions.
The text of the note can be made in any form, but in any case, in the first part describe the incident. The form of presentation might be: "this day the following event has occurred, and I, so-and-so (last name, initials, position), in this regard, I can report the following...". If we are talking about a really serious incident, enter the text that in the circumstances you were forced "to act in accordance with the current situation".
The text of the note type on the computer to your nervousness was not reflected in the manner of writing. Use standard sheets of A4 format. The volume of notes should not be large – a maximum of a sheet and a half.
Do not lie and do not make excuses, present the events in a dry, low-key manner like you describe, looking at the incident from the side. Try to choose the right words. For example, instead of "late", write "delayed". The essence will not change, but they will be perceived quite differently.
You should not shift the blame entirely on others. Reflect their participation, but do not remove the responsibility from themselves. Try to keep restraint and objectivity.
Complete the note with his signature, give it to a transcript, write the date of preparation.