How to write a competent letter
Businessletter written on a standard sheet of A4 paper, which is a corner stamp with your organization or on its letterhead. On the stamp or the letterhead should reflect your company name, address, and telephone, Fax and e-mail address or web site. This allows the recipient of your letter without a problem promptly contact your organization.
The marginal design of the text of the letter - the margins and indents are made in accordance with GOST R 6.30-2003, on the left - 3 cm, on the right 5, 5 cm. Typically, the font Times New Roman is 12 sizes. If aletter will be on several pages, it is necessary to number them. Above indicates the outgoing registration number of the letter and the date of its writing.
The title of the letter contains the position, surname, name and patronymic of the recipient, the address of the organization, whereletter is heading. On the right is the subject of the letter. Start offletter follows from the address "Dear", "Lord" or "Madam", followed by the name and patronymic of the recipient.
The first paragraph of the main text – the announcement or introduction, it is standard starting with the phrase "At the present time. ", "Please. ", ". ", Etc. appeal to the addressee is always written with a capital letter. In the introduction outlining the letters and go to the main part.
Break up the text into small paragraphs that are logically related to each other. Do not specify unnecessary details, Express the essence. Ideally, the volume of the business letter should not exceed one page, try to meet him.
Start the final paragraph with the words. “Based on the above ...”, “Considering the above ...” and after them state your proposal, request, and conclusions.
If there are attachments to the business letter, indicate them by a numbered list with the mention of their name and the number of sheets in each document.
Complete the letter by the name of the position, signature and its decoding. If aletter your subordinate wrote, then the surname, initials and telephone number of the performer should be indicated at the bottom of the page.