How to number personnel orders
The sequence number of the personnel order is also its registration number (index). The numbering of all orders (orders) for personnel, during the year of administration, separately for each group of administrative documents in special registration forms.
The office year usually coincides with the calendar year (January 1 - December 31). But there are exceptions, for example, institutions of culture, education, etc. office year in which begins on September 1.
First, delineate all orders for individual groups. Separate the papers according to their shelf life into long-term storage documents and short-term storage documents.
In large organizations with a large number of employees, for convenience, in the array of orders with the same shelf life, select several groups on a homogeneous subject.
For example, long-term storage documents can be divided into groups: orders for admission, orders for dismissal, orders for transfer. A paper short-term storage can be divided into series: orders for holidays, orders for business trips.
In organizations with a very large staffing, it is sometimes necessary to develop letter designations of orders for each category of personnel.
Further, each of these groups of orders for personnel should be registered in special forms. As a registration form, you can use a magazine, registration and control cards or an electronic document management system. Each of these forms has its advantages and disadvantages.
Registration and control cards and electronic files, which usually duplicate each other, are more convenient for systematization and retrieval. Registration logs provide great information security.
Registration forms do not have a strict standard, but usually contain the following data:
- ordinal number of the order;
- who signed (position, surname);
- a summary of the order;