How to make decrees
The order to reduce the number or staff is made by the employer in an arbitrary form, although you can use the samples from any reference and legal system. This may be an order to make changes to the staffing table or order to conduct staff reduction measures, for example. The order is assigned a number, the date is indicated, as well as the formal reason for its publication, for example, "In connection with the organization and staff arrangements, I order. ".
The main part of the reduction order is the list of staff units being reduced, indicating their number and membership in a particular structural unit, as well as the date from which future changes come into effect.
In addition, the order should reflect the full range of activities conducted in connection with personnel changes in the organization. It should be indicated to whom and in what timeframe it is necessary: to decide who will be dismissed by name; Notify the employment service authorities that they will have new clients; prepare notifications for employees and familiarize them with the latest; to propose, in accordance with the labor legislation, the dismissed employees another position in the enterprise in the presence of vacancies; finally, to prepare orders for the termination of the employment contract.
The head of the organization and the chief responsible for implementation sign the order on reduction measures (confirming their familiarity).
The employer is obliged to make an order to reduce the number or staff and to familiarize the dismissed employees with it no later than two months before the dismissal. However, it must be implemented exactly from the same time as the order to terminate the employment contract with the employee, otherwise there will be a paradox: the staff unit has already been reduced, and the employee has been working on it for two months, and on what grounds.
The publication of an order to dismiss an employee is the final stage of a set of measures to reduce staff. The basis for the order to reduce the staffing unit is the form of the usual order to terminate the employment contract, which is in any reference and legal system. This is a unified form of T-8, approved by the Decree of the State Statistics Committee of 05.01.04 No. 1.
In the form of T-8 standard details are entered: the number and date of the order, the name of the organization and the structural unit, the name and position of the employee being dismissed, his personnel number. Also, the details of the labor contract concluded with the employee and the date of dismissal (the last day of work) are entered in the document. In the column "Reason" indicate the reason: "reduction in the staff of the organization." In addition, there is a special column for detailed details of all available documents relating to the reduction: the initial order of reduction in the organization, the notification of the employee, the written offer to him of another work with the certification of his refusal, etc.
The order is signed by the head of the organization and is sent to the employee's notice. If the acquaintance of the employee with the order is impossible for any circumstances (including the unwillingness of the employee himself), a corresponding entry is made in the order.