How to write a business letter
Use for writing business letters official company letterhead. Regardless, whetherletter on paper or electronically, it should bear the logo of the sending company. Also on the form must be indicated the mailing address of the company, phone and fax, e-mail address and website.
Leave the field - on the left side three centimeters, on the right side - one and a half centimeters. Fields are required for filing a letter in the archive folder.
Stick to the official writing style. Businessletter should be unambiguous and not allow several interpretations. In the e-mail you must specify the subject of the letter. Do not use emoticons in business correspondence.
In case this is a continuation of the correspondence, leaveletter. to which you write the answer, in the form of citation. You can quoteletter not entirely, but only those fragments to which you respond. So the opponent will understand the connection between hisletter m and your answer.
Get startedletter with polite treatment, for example: "Dear Peter Ivanovich!" The appeal is located in the center of the page. The name is spelled completely, the use of initials is unacceptable here.
After treatment should be an introductory part that briefly formulated the purpose of the letter. The next section of a business letter is the main part, where in more details the reasons of writing the letter, questions and their solutions. Completes letter summing up and addressing the addressee with a specific proposal or a statement of what exactly you are expecting from the addressee to resolve the issue.
Be correct in the final part. Do not make decisions for your addressees. It is better to express the hope that the problem will be solved in the best way you think.
It is considered unethical to rush the addressee using the words "urgent" and "immediately." Use the correct form: "I ask you to give an answer in such a time frame."
The signature in the business letter must be official. For example: "Sincerely, Sergey Vasilyevich Ivanov".
Indicate your position, company name and contact information in the signature. If businessletter contains attachments, there must be an indication of this before signing.