How to write an explanatory note
When do I need to write an explanatory note?
But most often, an explanatory note is prepared to clarify the situation that resulted in some violations of production discipline or production process, and from the point of view of its perpetrator. The staff member must write a letter of explanation to submit to the authorities his version of what happened, and help him to understand the causes of the problems.
It should be noted that in accordance with the law, the employer must ask the employee to make an explanatory note in the case of a serious disciplinary offence, for example, truancy. Along with this the employee has the right to refuse writing a letter of explanation. In this case, the employer may take the opportunity to make the appropriate act of refusal and to apply disciplinary sanction, even without considering the explanation of the perpetrator.
You can write an explanatory note in any form.
To date, the Labor code strictly not reglamentary form of writing of this document and its contents. Therefore, to write an explanatory note can be in absolutely any form, without adhering to any strict rules. It is only necessary to observe certain requirements of most official documents.
In the upper right corner explanatory notes should be specified addressee, and formed her face. As recipient advocates, as a rule, the company's Director or his Deputy. Digressing a little from this "cap", in the middle of the sheet, you must write an Explanatory note. Then the author describes the incident and gives it a rating, the reasons and consequences. The volume of this explanatory part may be arbitrary.
In the lower left corner of the explanatory note, the employee puts the date of its preparation, in the right - the signature and its decryption. After that, an explanatory note can be submitted to the authorities.