How to write an official letter
If at work you have to communicate with clients or suppliers, then surely you often have to write a formal letter. It's not as easy as it seems at first glance: business correspondence is fraught with many pitfalls, around which it is necessary to preserve your reputation as a competent partner. If it is not possible to take a course in the art of business correspondence, follow these rules.
Officialletter required to be registered. Do this before drawing up and put the room on the allotted space (usually in the upper left corner, under the logo of the company, if any). In the upper right corner specify the destination. Start with post, then put the name (or names, if letter intended for several persons). List positions should be in a hierarchical order, i.e. first comes, for example, the director, then his deputy, then the heads of services and departments.
Under the names of the recipients, specify the position and name of the sender. Do not forget: the preposition "from" is not put in this case; This is one of the common mistakes! Next, specify the subject of the letter and the date of its preparation. The subject of the letter should make it clear what this document will talk about; Formulate it clearly.
The text of the letter begins with a reference. If it is addressed to one person, then contact by name-patronymic, or, alternatively, by name: "Dear Mr. Smith". In any case don't let the letter familiarity, even if you personally know the recipient and are in the relationship "at short leg". Remember that this is an official document, it is subject to filing in the archive and can be used in the work of even a few years later.
The text of the letter itself must be clear and understandable. Do not spread “by the thought on the tree”, do not fillletter unnecessary details are not given of well-known facts. Nothing is more annoying as a waste of time to read the document the whole meaning which can be put in 4 offers, and I have to read 4 pages. Their proposals formulate briefly, of course, if you need clarification – make them in the application form and attach to the letter.