How to build a work schedule
Start with the action definition step. Identify all the tasks needed to complete the project. Write down all the tasks. Enter the results to be achieved in the field “Work Breakdown Structures”. The program must show a chain of actions to complete the work. If there is not enough information yet, you will have to go to the databases to collect the missing data. However, at this stage, you can limit yourself to the information that you already have or use WBS.
Now set the sequence of actions with dependencies. All dependencies of related tasks will be revealed. All this is fixed by the program in the schedule of works. Analyze each of the tasks to identify types of dependencies on additional tasks for the project.
At this stage, the resources are identified and their availability for the project. Please note that in reality not all possibilities of using them can be involved, just as not all members of the group are in the program. Assign resources to each individual task (for example, using the Gantt chart). At the lowest point of the WBS, click on the list in the Resource Names column and select a possible member of the group. Avoid adding more than one resource for each task. The schedule of work, of course, will be longer, but using it, you can better control the tracking of resources during the course of the project.
At this stage, the duration of each of the tasks is estimated (i.e., the number of working periods necessary for its implementation). When working in Microsoft Project, the duration can be set in months, weeks and days. Distinguish between the types of duration, as the choice of each of them will subsequently affect the availability of resources and the projected deadlines for the project.
At the last stage, an analysis of the work schedule and consideration of all sequences, durations and mandatory restrictions on the schedule are carried out. The purpose of the stage will be to check the accuracy of the schedule. Check if the durations are correct. Adjust the allocation of resources (preferably manually) for realistic execution of project tasks.