How to organize a conference
After that, it is necessary to compile an accurate list of all those who confirmed their participation and make badges. At the same time, it is mandatory to check the correctness of spelling of the surname, name and patronymic of all participants, so as not to spoil the mood of all those who participate in the conference and in order to emphasize their respect for each participant.
Next, we should draw up a plan for the proposed event, mandatory to include in it an interval of an hour and a half "coffee breaks" during which participants can communicate in a relaxed atmosphere with each other and get to know each other. After all, the conference is a platform for exchange of views and a good opportunity to improve the existing ties, to develop new heights of business contacts.
It is worth noting that the conference will look more presentable, during which participants will be presented with video films and presentations, as visualization improves the assimilation of information and contributes to a more precise focus of the participating group on the topic of discussion.
To hold a conference with the participation of foreign partners and guests is more responsible, as it is necessary to think through all the subtleties and harmonize them with the translators, and also to install appropriate equipment that would simplify the understanding of the translated speech for non-native speakers.
It is necessary to clearly indicate the schedule of the conference on speeches, comments and additional questions and attach it to the handouts that each participant will have, so that later no notes of misunderstanding or abuse of the given time will appear.
It is worthwhile to check in advance all the media files and presentations and to single out one person who will help all presenters to present visual materials - this will help to avoid fuss during the presentation itself, and also will save nerve cells for all participants.
If you decide to hold a conference for the first time, you should write down everything in detail and under each item necessary to name the responsible person for the successful assignment, it will be easier to distribute the teamwork, and everyone will know what it is responsible for.
At the end of the conference, you should not only verbally thank all participants, but also send them thanks on sms-messages or to e-mail addresses.