How to hold a conference
After that, it is worth making an accurate list of all those who confirmed their participation and make badges. At the same time, it is imperative to check the spelling of the last name, first name and patronymic of all participants in order not to spoil the mood of all those who take part in the conference and in order to emphasize their respectful attitude to each participant.
Further, it is necessary to draw up a plan for the proposed event, without fail to include in it, at intervals of an hour and a half, “coffee breaks”, during which participants will be able to communicate in a relaxed atmosphere and get to know each other better. After all, the conference is a platform for the exchange of views and a good reason to improve existing ties, to master new heights of business contacts.
It is worth considering that the conference will look more presentable, during which participants will be presented with video films and presentations, as visibility improves the assimilation of information and contributes to a clearer focus of the participating group on the topic of discussion.
To hold a conference with the participation of foreign partners and guests is more responsible, because you need to think through all the details and coordinate them with translators, as well as install the appropriate equipment that would simplify the understanding of the translated speech for non-native speakers.
It is necessary to clearly define the conference rules on speeches, comments and additional questions and attach it to the handouts that each participant will have, so that later there will be no misunderstanding or misuse of the allotted time.
It is worth checking in advance all media files and presentations and identifying one person who will help all presenters present visual materials - this will help avoid fuss during the presentation itself and also save nerve cells to all participants.
If you decide to hold a conference for the first time, you should write everything in detail and call each person under each item necessary to successfully complete the task, then it will be easier to distribute team work, and everyone will know what he is responsible for.
At the end of the conference, it is necessary not only to verbally thank all the participants, but also to send them thanks by sms-messages or to e-mail addresses.