How to hold a General meeting
Preparation for the General meeting lies in the qualitative study of the topics for discussion. To start, make a list of them under the title "Agenda". Here list the points of the topic with a detailed description (if required) and an indication of rapporteurs on specific issues. Discuss with the presenters to their presentation (get consent) at a specified time and allows for the study of the topic (the time taken for the report) and the need for additional equipment (projector, etc.).
Write an announcement to inform staff about the upcoming meeting. It should be specified the time and place of the General meeting, the agenda (list of topics to be discussed). Place an ad in public areas where it can be read by stakeholders. If the agenda includes issues relating to specific people, they should be reported to the meeting separately, sometimes in writing (depending on the importance of the issue).
In the beginning of the meeting announce the agenda and invite the audience to choose the President (the master) and a Secretary to keep the minutes. The question for each candidate is submitted for a General vote. After the approval of the proposed persons, the conduct of the meeting continues elected President. He offers in order to discuss the topic from the agenda, invites to the presentation of the speakers and put questions to the vote.
The Secretary shall keep the minutes of the meeting, recording the discussion format adopted for document management. First, specify the name of the organization (HOA, school, company or etc.), which is meeting. the date, time and place of the meeting. Here you need to report the number present. Then follows the section "Agenda", which should be moved all the pre-prepared topics. In the main part of the Protocol describes the meeting in the section "Listening". Let the name of the Rapporteur and summarized the essence of the speech. In the final part outlines the conclusions and decisions taken, indicating the number of votes cast "for" and "against."
At the end of the meeting the Protocol is signed by the Chairman of the meeting and the Secretary. Its decisions if they do not contradict the current legislation of the Russian Federation, shall be enforced. Stakeholders who were not present for various reasons at the meeting, but directly related to the issues under consideration, you may send a notice of the adopted General meeting m solutions.