How to hold a general meeting
Preparation for the general meeting consists in a qualitative study of the topics to be discussed. First, make a list of them under the general title "Agenda." Here, list the items of the topic with a detailed description (if required) and indicate speakers on specific issues. Discuss with the speakers the possibility of their presentation (get consent) at the specified time and the specifics of working out the topic (time allocated for the report), as well as the need for additional equipment (projector or others).
Write an announcement to inform the team about the upcoming meeting. It should indicate the time and place of the general meeting, the agenda (a list of topics proposed for discussion). Place the ad in public places where it can be read by interested persons. If there are questions on specific people on the agenda, they should be informed about the meeting separately, sometimes in writing (depending on the importance of the issue).
At the very beginning of the meeting, announce the agenda and invite the participants to choose the chairman (the presenter) and the secretary for the protocol. The question for each nominee shall be submitted for a general vote. After approval of the proposed persons, the elected chairman continues the conduct of the meeting. He suggests in order to discuss the topic from the agenda, invites speakers to speak and puts questions to the vote.
The secretary keeps the minutes of the meeting, recording the discussion in the format adopted for the workflow. First, indicate the name of the organization (TSZH, school, JSC, etc.), in whichcollection. date, time and place of its conduct. Here you need to tell the number of those present. Then follows the "Agenda" section, in which all pre-prepared topics should be transferred. The main part of the protocol describes the progress of the meeting in the "Listened" section. Inform the name of the speaker and briefly state the essence of the speech. The concluding part describes the conclusions and decisions taken, indicating the number of votes cast for and against.
At the end of the meeting, the minutes are signed by the chairman of the meeting and the secretary. The decisions made on it, if they do not contradict the current legislation of the Russian Federation, are subject to execution. Interested persons who were not present for various reasons at the meeting, but who are directly related to the issues under consideration, can be notified of the accepted generalcollection m solutions.