How to hold a general meeting
Preparation for the general meeting consists in the qualitative study of the topics to be discussed. To get started, make a list of them under the general title "Agenda". Here, list the topics with a detailed description (if required) and an indication of the rapporteurs on specific issues. Discuss with the speakers the possibility of their presentation (get agreement) at a specified time and features of the topic development (time allowed for the report), as well as the need for additional equipment (a projector or others).
Write an announcement to inform the team about the upcoming meeting. It should indicate the time and place of the general meeting, the agenda (list of topics proposed for discussion). Place your ad in public places where interested people can read it. If there are issues on specific people on the agenda, they should be informed about the meeting separately, sometimes in writing (depending on the importance of the issue).
At the very beginning of the meeting, announce the agenda and invite the audience to select a chairperson (moderator) and secretary for keeping minutes. The question for each candidate shall be put to a general vote. After approval of the proposed persons, the elected chairman continues the conduct of the meeting. He offers one by one to discuss the topic from the agenda, invites the speakers and puts questions to the vote.
The secretary keeps minutes of the meeting, recording the discussion in the format adopted for the workflow. First, indicate the name of the organization (HOA, school, JSC, etc.) in whichcollection. date, time and place of its holding. Here you need to report the number of those present. This is followed by the “Agenda” section, in which all previously prepared topics should be transferred. The main part of the protocol describes the course of the meeting in the “Listened” section. Give the full name of the speaker and summarize the essence of the speech. The final part describes the conclusions and decisions, indicating the number of votes cast for and against.
At the end of the meeting, the minutes are signed by the chairman of the meeting and the secretary. Decisions taken at it, if they do not contradict the current legislation of the Russian Federation, are subject to execution. Interested persons who were not present for various reasons at the meeting, but who are directly related to the issues under consideration, can be sent a notification of the generalcollection m decisions.