How to conduct an audit
The decision to conduct an audit is taken by the management of the store or it passes in accordance with the schedule, which designates the auditor or the audit team of the company. To conduct an audit is to control the entire process from the beginning to the end.
To conduct an audit, you must first read in detail the books of income-expenditure, as well as the program in which it is specified how many goods are on the balance sheet at the moment.
After this, each group of goods must be separately calculated by their availability, then compare the data obtained with those indicated in the consolidated balance sheet. Ideally, they must coincide completely. However, in practice it often happens that goods disappear magically. There may be several options, but first of all, you need to eliminate the error in the recalculation, for this you need to check the same assortment once per unit and if you find out the shortage of the goods, start analyzing how this could happen.
According to the practice of trading firms, the amount of goods that was lost is divided into all sellers who traded in this direction of the goods. The case of theft of goods by buyers is also not excluded, but the purpose of the audit is not to investigate the cause-effect relationship, but to find out whether there is a shortage or not.
For a competent audit, it is necessary to draw up an audit protocol, in which there will be signatures of all persons who participated in this event in order to avoid disagreement about the indicated figures of shortage.
The audit is most logical at the end of the month, as it will be a good result of the work for the month and will allow monthly analysis of the presence of losses in this trade sector. About the audit, all involved in it, you must warn in advance. It is also necessary to draw up a plan for shops such that there is an opportunity to attract employees to assist the auditors to recalculate the output, then the revision time will be significantly reduced and the utility coefficient will increase.
The audit is a very effective tool not only for controlling, but also for psychological deterrence of sellers and responsible managers, as it clearly demonstrates that any theft of products will become an additional financial burden on everyone who has anything to do with the product.