How to conduct an audit
The decision to conduct an audit is made by the management of the store or it is held in accordance with the schedule that the auditor or the audit team of this company designates. To conduct an audit means to control the whole process from the beginning to the end.
To conduct an audit, you must first familiarize yourself with the income-expense books, as well as with the program that lists how many goods are on the balance sheet at the moment.
After that, it is necessary to calculate each group of products separately by their presence, then compare the data obtained with those indicated in the consolidated balance sheet. Ideally, they should coincide completely. However, in practice it often happens that goods magically disappear somewhere. There may be several options, but first of all, you need to eliminate the error in recalculation, for this you need to check the same assortment one by one again and if it turns out that there is a shortage of goods, start analyzing how this could happen.
According to the practice of trading firms, the amount of goods that have been lost is divided into all sellers who were trading in this direction of the goods. The case of theft of goods by buyers is not excluded, but the goal of the audit is not to investigate the cause-and-effect relationship, but to find out whether there is a shortage or not.
For a proper audit, it is necessary to draw up an audit report in which there will be signatures of all persons who participated in this event in order to avoid disagreement about the indicated shortage figures.
It is more logical to conduct an audit at the end of the month, as it will be a good result of the work for the month and will allow analyzing the presence of losses in this trading sector on a monthly basis. About the audit, all involved in it, you must warn in advance. It is also necessary to make a shopping plan so that there is an opportunity to attract employees to assist the auditors to recalculate products, then the audit time will be significantly reduced, and the utility coefficient will increase.
Auditing is a very effective tool not only of control, but also of psychological intimidation of sellers and managers responsible for goods, as it vividly demonstrates that any theft of products will become an additional financial burden on everyone who has anything to do with products.