How to make a trip report
Together with the order on the business trip and travel document, the employee must receive on hand an official assignment, compiled according to the unified form No.Т-10а. In the official task should be indicated the purpose of the trip, as well as its time and place or places where the employee is sent. The purpose of the trip and the tasks that must be performed in its course should be described in such a way that during subsequent inspections, no one has any doubts about the necessity and the productive nature of the trip. The official task is made and signed by the head of the division, but the head of the enterprise states.
The second part of the form No. T-10a is divided into two columns. The first contains the content of the mission (purpose) of the trip, in the second - a brief report on the completion of the assignment. In the event that there were no problems, then after each paragraph it is enough to write the word "Done" and after the words "Worker" indicate your name, initials, date.
In the event that the assignment was associated with certain difficulties, or it was not fulfilled in some part, it is necessary to give a more complete account and indicate those objective reasons that prevented the performance of the official task for the business trip. In this case, the place left for the report in the unified form No. T-10 may simply not be enough, and the annex to the report can be compiled on a separate sheet. Failure to comply with the unified form of the report is not classified as a violation of the rules of accounting and does not constitute a violation of the tax legislation.
In the appendix to the report, list those items of the service assignment that were not met or partially fulfilled. For each item, indicate the reasons that prevented its implementation. If this happened for reasons and circumstances beyond the control of the employee and they are recognized as valid, then the enterprise is obliged to reimburse the employee for all business trip expenses.