How to make a trip report
Together with the order of travel and travel certificate, the employee must receive into his hands a job assignment, compiled in a uniform form No. T-10a. In the service task should be specified the purpose of the trip, as well as its duration and place or places where the employee goes. The purpose of the trip and the tasks that must be performed in its course, must be described in such a way that during subsequent inspections, no one will have any doubts about the necessity and production nature of the trip. The service task is compiled and signed by the head of the department, and the head of the enterprise confirms.
The second part of the form No. T-10a is divided into two columns. The first one lists the content of the task (goal) of the trip, the second one contains a brief report on the completion of the task. In the event that there were no problems, it is enough to write the word “Completed” after each paragraph and after the words “Employee” indicate your surname, initials, put a date.
In the event that the assignment was associated with certain difficulties, or it was not performed in some part, it is necessary to give a fuller report and indicate the objective reasons that prevented the execution of the official assignment for a business trip. In this case, the space left for the report in the unified form No. T-10 may simply not be enough, and the annex to the report may be drawn up on a separate sheet. Non-compliance with the unified form of the report is not classified as a violation of the rules of accounting and does not constitute a violation of tax laws.
In the annex to the report, list the items of the official task that were not performed or were partially completed. For each item, indicate the reasons that prevented its implementation. If this happened due to reasons and circumstances beyond the control of the employee and they are recognized as valid, then the company is obliged to reimburse the employee for all travel expenses.