How to write terms of reference
In the structure of the specification will include a section "General provisions". They stipulate used in the specification of the terms and give their meaning transcript – provide a Glossary. This will allow the contractor and the customer to speak the same language and eliminate ambiguous concepts and definitions.
Include in the technical specification section on "project Objectives", which clearly specify the goals and objectives of the project. Correctly described the purpose of the project will help the contractor to understand what exactly the Customer needs and to choose the ways and methods of solving tasks, which will lead to the search for the optimal solution.
Describe the functional requirements for the development. Here you can reflect special requirements. Functional requirements it is advisable to state in the form of use cases or applications of the results of this project. Special requirements specify the standards that must be met by the development, the requirements for fault tolerance, performance, or security. If we are talking about software, specify system requirements, and requirements to the user interface.
In the section "Assumptions and limitations", which is usually filled by the contractor, negotiated the final parameters and characteristics, which allows not to increase the value of design to infinity and bring it to its logical conclusion. In this section, list the features and tasks that are beyond the scope of the project, technical limitations, depending on the unpredictable circumstances and external conditions that can change the commitments.
In the section "Risks" reflect the factors that may affect deadlines or cost.