How to maintain documentation at the enterprise
If the organization is large, it is advisable to hire an employee for each site. Let's say that one employee is needed to account for personnel documents, another or even several for accounting purposes. In the job description clearly state the responsibilities of each person who works in your state. First of all, include the item on the order of documentation.
If you want to save money, you can keep the documentation yourself. For personnel records, purchase several folders and a notebook. Folders will be needed for grouping documents. For example, you can make a folder for employees who work in the organization at the moment; Another folder is required for the archive. To simplify the search for information, write down the data in the notebook. Let's say we took a staff member to work. In the notebook, enter a brief information about it, also specify the folder in which you can find more detailed information.
Be sure to follow the update of the documents. For each employee you have to issue a personal card, here you enter all the information about the work. For example, the employee left on leave, write this information on the card. Also you must fill out the time sheet every month.
Accounting is more complicated and time-consuming. To do it you will need special knowledge. Be sure to follow the changes in legislation. The documents should be in the folders ("Contracts", "Bank", "Cash Book", "Invoices issued", "Invoices received", "Advance reports", etc.). All documents must be arranged in chronological order. Some archives you will have to number, flash and certify with a seal and a signature. Such documents include a cash book, a book of sales, purchases, and others.