How to keep records in the enterprise
If the organization is large, it is advisable to hire an employee for each site. For example, for personnel records, one employee is needed, for accounting, another or even several. In the job description clearly spell out the duties of each person working in your staff. First of all, include an item on the procedure for maintaining documentation.
If you want to save money, you can keep the documentation yourself. For personnel records, purchase several folders and a notebook. Folders will be needed to group documents. For example, you can make a folder for employees who are currently working in an organization; another folder is needed for the archive. To simplify the search for information, write the data in a notebook. Suppose they took an employee to work. In the notebook, enter a brief information about it, also specify the folder in which you can find more detailed data.
Be sure to keep an eye on updating documents. For each employee, you must issue a personal card, here you enter all the information about the work. For example, an employee went on vacation, enter this information in the card. You must also fill out a time sheet every month.
Accounting is more complicated and time consuming. To do this you will need special knowledge. Be sure to follow the changes in legislation. Documents must be in folders (“Agreement”, “Bank”, “Cash Book”, “Invoices issued”, “Invoices received”, “Advance reports”, etc.). All documents must be arranged in chronological order. Some archives will need to be numbered, stitched and certified with a seal and signature. Such documents include cash book, book sales, shopping and others.