Official letter: how to write competently
A business letter can be described as a business card of the company. Therefore, it is very important that the business letter was made correctly – it depends on the formation of a positive image of the company. A business letter is a formal document that contains the service message in the form of queries, suggestions, requests, claims, congratulations, etc.
A business letter should be written appropriately, since any deviation from the rules may lead to its legal misconduct. The success of your business – this business letter correctly on the letterhead, having a definite content. Typically, a business letter use company letterhead with its logo, the official name, legal address and Bank details.
Usually the header contains information about the position, name of recipient, which are located in the upper right corner. The conversion itself should be located in the center of the letter, and end with an exclamation mark, for example, "Mr Seleznyov!", "Dear Tatiana!". The appeal must be placed in the middle of the page. Should not shorten words such as "Ms.", "Mr." or initials in a business letter it's unacceptable. The cap can be bold.
The next step is to write an introduction that will contain information about the purpose of a business letter and the reason for its compilation. Then the main part, which sets in about the nature of writing and the main idea of his writing. Trace – summary is a brief summing up, for example, "I apologize for the delay in reply, I Hope (hope)", "Sure (sure)", etc.
In conclusion, a business letter should be written the signature: "sincerely, name and position". You can also specify a contact telephone number, name and legal address of the company email address. Annexes to the letter should be on separate sheets. Information about the availability of applications must be placed in the body of a business letter before the signature. Most letters are intended to interest the recipient and cause him to act in necessary for the sender direction. Therefore to write a business letter, you need to prepare accurate, clear and concise text.