Tip 1: How to write a memo to an employee
The same requirements apply to a report as to most formal documents. It should contain information to whom (the head of the department or organization) and from whom it is addressed.
All these data are placed in the upper right corner of the document, and the section itself is referred to as a “header”.
The first line indicates the position of the addressee of the report, below - the name of the organization, then the name with initials.
Even lower in the same order, excluding the name of the organization: position and surname with the initials of the author of the report. If the position is long, it may take more than one line.
Under the "header", usually with a few lines of digression, the name of the document is written - a memo. This is usually done with a small letter, a dot is put at the end. Suppose also the option when it is typed in large letters, the point is not set.
In any case, you need to place the name in the middle of the line (when typing in a text editor - using center alignment).
The following summarizes the essence of the incident that prompted the writing of the report: which of the colleagues, subordinates or senior in office, when and under what circumstances, what did the author of the report consider inadmissible and why these actions are unacceptable.
It is possible to refer, arguing that the act is unacceptable, not only to the norms of the current legislation, but also to internal corporate rules, where it is appropriate to appeal to the harmful consequences of misconduct for the enterprise (for example, disruption of the production schedule due to the fact that the employee failed to fulfill or completed his part of the work). If the actions caused by the report were damaged by the company, this should also be indicated.
Having completed the description of the incident, you need to go to what the author of the report asks the addressee. As a rule, it is assumed the adoption of certain measures to help restore order.
Under the text of the report put the date. Then the finished document is printed and signed.
There may be several authors. In this case, all listed in the "header" and sign under the report.
Then the document is transmitted to the addressee in person, through the secretary or by corporate mail.