Tip 1: How to write a punishment order
Before making a decision on thepunishment. in accordance with article 193 of the labor code, within two working days after the day of Commission of the offense, the employee must provide a letter of explanation. Require it and give the man a chance to tell if he had really good reasons why there was a disciplinary violation. If the employee's explanation did not satisfy the employer, you need to write the order on punishment .
The order is issued in accordance with GOST R 6.30-2003 regulating documents. Write it on a standard sheet of A4 paper. At the top of the sheet enter the full name of the enterprise, through the two indented print in the middle of the word "Order," below, left date, right border, the registration number of the order. Line below to enter the name of the order with the mention of the punishment and the names of the guilty employee.
In the first part of the document describe the essence of what happened. Here you can refer to those existing at the moment of punishment, which were already issued orders before. In addition to describing the misconduct, specify, what are the consequences of this violation or what they could be. Refer to the paragraphs of the job description or collective bargaining agreement that were violated by the employee.
Write that the explanations given by this employee do not justify his misconduct and do not prove his innocence, and therefore are not grounds for his release from punishment.
With reference to article 192 and 193 of the Labour code of the Russian Federation, when written in the middle line, the words "Order:", specify the form of punishment that will follow a disciplinary offence.
Assign service which will monitor its implementation in terms of their business and describe the actions of the leaders of these services – chief accountant and head of HR – to ensure the punishment. Assign officer, to be responsible overall control of the execution of this order.
In the last part, list the documents-grounds, confirming the commission of a misdemeanor, a certificate of the amount of damage inflicted.
Sign the order on behalf of the head of the enterprise. You can coordinate it with the head of the legal department.
In the absence of an employee at the workplace, late or other disciplinary offense, he should be reprimanded and issued the appropriateorder. The basis for this is a memorandum by the head of the structural unit and an explanatory note of the employee, which indicates the disrespectful reason for the misconduct.
- - documents of the employee;
- - Forms of relevant documents;
- - documents of the organization;
- - the seal of the enterprise;
- - The Labor Code of the Russian Federation.
If the employee is absent from the workplace, make a report. This document must be signed three witnesses – employees of the organization. Specify the date and time of its writing, the surname, name, patronymic of the absent employee his job.
With the appearance of the employee in the workplace demand of him writing an explanatory note specifying the reasons for the absence or tardiness at a specific time. The employee must put his signature and the date of writing explanations, attach documents confirming a good reason. If the reason is disrespectful, you should reprimand him.
Make under the act and the explanatory notes of the worker memo. It indicate the absence of the specialist. Suggest measures that should apply to this employee. The right of signature note is head of structural unit. Sent the document for consideration to the company Director, who needs to put on it the resolution with date and signature.
Make uporder. in the cap which enter full and abbreviated name of the company in accordance with the constituent documents or a surname, name, patronymic of a physical person, if the legal form of the company is a sole proprietorship. After the title of the document specify the number and date order a. Write the name of the city where your organization is located. Enter the subjectorder a, which in this case corresponds to the declaration of reprimand. Specify the reason for drawing up the document, which in this case corresponds to a delay for a certain time or absence from the workplace.
In the administrative partorder and enter the fact of the announcement of the reprimand. The reason it is a violation of labor discipline. Refer to article 192 of the Labor Code. Enter the surname, name, patronymic of the employee, the name of his position, structural unit. Lay the responsibility for the execution order but for a staff member.
Rewordorder The seal of the enterprise and the signature of the head of the organization. Familiarize the specialist who is reprimanded with the document for signature.