Tip 1: How to file cases when submitting to the archive
To transfer the case of the retired employee to the archive, arrange the documents in the reverse chronological order. This means that when you were employed, you made up a personal file, the first sheet of which was a job application. When the case is transferred to the archive, the first sheet will be a statement of dismissal.
By sewing up a personal file of the employee, simultaneously make an inventory of the documents to be attached. In a personal file for transfer to the archive, file all available documents: a questionnaire or resume, copies of education documents, copies of orders for employment, dismissal and other orders that were issued during the work of the employee. These can be orders to raise or lower wages, transfer, performance of additional duties, etc. Also attach all the references that the employee ever submitted to your organization, a copy of the employment contract, additional agreements, regulations relating to the employee's work.
Sew the file in the folder with the folder, number all the sheets in the upper right corner. You need to do this with a simple pencil. From above, sew an inventory, sign the folder, put the alphabetic code on the initial letter of the employee's last name, and also on the binding of the folder with large figures the year of dismissal from your enterprise.
Accounting for the year of dismissal, you can spend one employee or several, retired in one year. If you are accounting for several employees, then fold all the files of personal files into one common folder and sign the year of the layoff on the binding. In one folder you can store no more than 250 sheets. Each comprehensive case is formed not only by the year of dismissal, but also by the alphabet of surnames.
When transferring all files to the archive, make a delivery list. In the first column, indicate the order numbers of the cases, in the second indices of all cases for the nomenclature. The third column is filled in according to the title of the headings, the fourth one by the dates, the fifth by the number of sheets, the sixth by the storage terms, the seventh column you can fill, if there are notes or additions.