Tip 1: How to send an employee on a business trip
The first document to be drawn up is the T-10a form, a task assignment for sending tobusiness trip and a report on its implementation. It is signed by the head of the service department, and is approved by the head of the enterprise.
On the basis of the job assignment, an order (instruction) is issued on sending an employee of the enterprise tobusiness trip and fill out the unified form T-9. If several employees are sent at once, then the T-9a form is filled in — an order (instruction) to send workers tobusiness trip .
The first copy of the order signed and dated by the head is filed in a personal file.employee. the second copy of the order is sent to the accounting department for the calculations.
The summons shall contain: surname, name, patronymic of the worker or workers, position and the structural unit destination (city, organization, country), time trip, its purpose, time and place. Sometimes indicated, which means the trip is organized.
Order (order) on the direction ofbusiness trip it is the basis for registration of form T-10 – travel documents. This document confirms the stay on a business trip, that is in the form of T-10 are the time stamp of arrival at the destination and time of departure from it. Points can be several at each place put a mark on arrival and departure, they are certified by the responsible person's signature and company seal.
After returning from a trip, the employee prepares an advance report and attaches to him documents confirming the expenses incurred.
Some employers in the business send employees on business trips, that is, in a certain place for performing any of the instructions concerning the work. Usually on such trips spent money, but in order for them to deduct, you must correctly document itself business trip .
First you should say that inbusiness trip You can only send a staff member. But there are exceptions - according to labor legislation, pregnant women, underage workers and trainees should not be sent on trips to work.
If you send inbusiness trip for a woman with more than one child under the age of 3, you must obtain her consent, and explain in writing that she has the right to refuse.
After that make a service job (form number of T-10A). In standard form complete the "hat", that is, specify the name of the organization, put serial number, date of compilation and write the employee data, which is sent in business trip .
After that, go to fill in a tabular part of the form. In the first column indicate a structural unit in which the listed employee, for example, transport. Next, write the post. In subsequent columns specify information such as the destination of the trip, its duration, the institution to reimburse all costs. Also write in the base, which prompted to send employees on the trip.
After that, sign the job assignment with the head of the organization, the head of the department and the employee himself. After that, write down the date of drawing up
Next, make an order to send an employee tobusiness trip (form T-9). Also complete the "hat" shape. Then, enter employee data, enter his personnel number, position, enter the business unit and destination of the trip. Below state the number of days of travel, and date the beginning and the end.
After that, enter the purpose of travel, for example, the conclusion of the contract. List the basis and indicate the source of funding. Sign at the head of the organization and the employee. At the end of the date.
Then apply for travel document (form T-10). This form is filled in like order, i.e., identification data of the employee, purpose of trip, duration. It is also necessary to assign the arrival to the destination. This form can not be used in that case, if the business trip lasts for one day.