Tip 1: How to prepare and hold a conference
Set a clear goal. Why do you need this conference? That, ultimately, you want to get? The conference may be directed to providing the company with reliable business contacts, image enhancement, search of investors etc. depending on this, you select a particular direction that should be followed during the process of preparation and holding of the event. Remember that the goal must be attainable, measurable and have real time characteristics.
Give the name of the event. If it is not the first time, do not forget to specify the numbering. The name should be bright, catchy, intriguing. Your target audience should be interested in the conference.
Define a clear target audience. Even perfectly prepared and organized the conference may not produce any effect, if you invite are not "those" people. Ask yourself the question, who should speak, who's opinion should be heard, than this event might be interesting guests. Try to determine where and how best to communicate with potential target audience that influence the adoption of the right people decide to participate in the event you arrange.
Decide on the time and place of the conference. Most conferences are conducted on weekdays (except Friday), if you do not want a long event. From the place depends largely on the whole opinion about the event in General. The guests relationship to the conference is formed even when they are just looking for a conference room or hotel. Therefore, as much detail as possible, describe the route, if possible place the signs.
Announce the conference. Select the media that most often turn members of your target audience. Place them in ads or articles about the upcoming event. Send invitations to all your guests. Will this information letter Bulletin or colorful, you decide. At the prompt enter the place, the time, the name and direction of the conference.
Assemble a Committee that will consider all the responses to your proposal and select the most interesting and relevant to the topic of the application. After that we can begin the formation program of the event.
The division of responsibilities within the team. Someone is responsible for communication with guests, someone solves all the issues with the media, someone leads an event, etc. Give all participants additional materials about the speakers. Before the event, be sure to check all the equipment.
If you understand that you do not fit in the time frame, set a time limit for each presentation and the number of questions. Refer to the audience to ask the speakers any additional questions after the event.
Sometimes there is a need, or opportunity, or need to prepare and conductevent. which previously never had to deal with. The result is a new experience, growth and positive experiences. As an example, consider the preparation and conduct of the lesson for novice chess players. After all, by analogy, to cook and many other events.
Determine the final goal of the lesson. For example, it is necessary to organize the leisure of children. Prepare for their first chess lesson. Because of these lessons you have put a very simple goal. In this case, assume that none of the children to play chess is not able. Even after the first lesson they'll learn to put on the Board all the pieces.
Come up with a story. Yourevent should not be boring. No matter for kids you do or for adults. Everyone should have fun. Don't be too serious. To invent a story, you have to imagine that you are in a fairy tale. Now the tale will chess. Let this be a parade of chess pieces. A chess Board square for the parade. In our history, children will turn to the parade.
Break the path to the goal in a few simple time periods, 5-7 minutes. First segment — meeting area for the parade. The second segment — appointed commanders of the different figures. Third period — conduct a dress rehearsal before the parade. The fourth period holding a parade. Fifth segment — switch roles and do everything first.
Specify in writing how to pass each time period. Write as if already turning to the children. The first segment might look as follows. "Guys, tonight we have the ceremonial parade. Who knows what such a parade? And where are the parades? Our parade will be held on a special square of a chess Board. Tell us what you see on the square for the parade? Every cell is a place for one participant. Every participant has to stand alone on its place, then the parade will turn out beautiful."Similarly, the write will take the rest periods. Entries should be very brief. During class, more time should be spent on practical exercises, not on hearing theory. So reduce, reduce and reduce until you get a quick explanation.
Rehearse your event. To do this, invite one or two students who will be able to give you hints. You say all that prepared. This will help you to worry a bit what will happen next. And then you'll have less to worry about. Let one invitee does not know how to play chess. And the second very well knows how to play. So you get tips from people at different levels.
Hold a lesson. Do not evaluate yourself. Just try to enjoy communication.
Draw conclusions. Did you manage to achieve the goal set in the first step? Record your experiences and findings in a diary. In the future, these records will help prepare for such events.