Tip 1: How to conduct inspections
Formulate a goalchecks. This may be a check list of something. Or the identification of obsolete objects for their subsequent replacement. Or reconciliation of items for the transfer of a new employee liability. Depending on the goals set, the opinion of the responsible person on the inspection will be made.
Print the full list of scanned objects. In the future, you will need more copies of this list for each auditor. Now the list is needed to determine the exact number of auditors in the next step.
Set dateschecks. Decide how many objects one person can check over this period. If the checking of different objects requires a different amount of time, divide the entire list of objects into the corresponding semantic groups.
Calculate the required number of participantschecks (auditors). To do this, divide the number of objects in each sense group by the number of objects that one person can check.
Agree on organizational issues. Should each auditor have a special permit? Do I need to warn about the verification of other employees? Should any information be kept confidential? Do I need someone's signature on the documents? What time will lunch be? What if the auditors do not have time to do everything on time? What will be the consequences of the mistakes of the auditor in the processchecks ?
Ensure that each examiner has the necessary writing materials. Spend for them an introductory briefing, distribute the necessary documents and checklists. Warn about liability.
Creating a commission of at least 3 people. Appointed by the chairman of the commission. As a rule, the number of members of the commission includes specialists with the necessary knowledge and experience in matters relating to the subject matter of the audit. Do not include in the number of members of the commission workers directly or indirectly interested in the results of the inspection.
The chairman of the commission draws up a plan of action and determines the procedure for conducting an internal audit.
The chairman and members of the commission objectively and comprehensively investigate the materials and circumstances that caused the verification. During the inspection, the commission is entitled to take explanations from the persons in respect of whom the inspection is carried out and other persons capable of explaining certain circumstances relating to the subject of the inspection. Commission members collect and analyze all materials and information regarding the offense. Commission members are obliged to respect the confidentiality of the information received and fully and objectively investigate all circumstances.
According to the results of the audit, a written statement is made. The conclusion shall indicate the grounds and timing of the inspection, the members of the commission and their status, issues that were clarified during the audit, the circumstances established by the audit. The same conclusion should contain conclusions about the guilt or innocence of the employee in respect of which the inspection was carried out. Commission members have the right to make proposals for the adoption of measures to eliminate violations, as well as to take measures against the guilty employee.
The report must contain the date and place of preparation, and must be signed by the chairman and all members of the commission. Also, the results of the check under the painting must be made known to the employee in respect of whom it was carried out.
The conclusion of the service check is sent to the head for consideration for further decision.