Tip 1: How to do the reconciliation act
Traditionally, the following wording is used in the title of the document: "The act of reconciliation between (the name of our company) and (the name of the counterparty) for the period from (date 1) to (date 2)". Date 1 and date 2 are the deadlines that are included in the period for which the act is drawn up.
At the top it should be indicated that the act is compiled according to the accounting records of our firm, and also the unit of settlements (rubles or other currency). The main part of the act is a table consisting of four columns: transaction number, transaction content, debit (payment), credit (shipping).
The first line should go to the initial (incoming) balance - this is the balance of mutual settlements at the beginning of the period by which the act is drawn up. The table is filled with operations line by line. After the transfer of all transactions by a separate line is considered the total debit and credit. The last line of the table is the final (outgoing) balance.
Signatures of the parties
After the table, the following phrase is usually written: "According to (the name of our company) on (date 2) the debt (name of the counterparty) before (name of our firm) is (calculated balance in figures and words in parentheses)." Then follow the signatures of the responsible persons with the explanation of the full name. The same signatures are provided for the responsible persons of the counterparty.
The reconciliation act is ready. Now it must be signed and left by each of the parties for 1 copy. The signed reconciliation report should be filed in the counterparty's folder. In the future, he will protect against possible dishonesty on the part of the supplier or buyer.