Tip 1: How to create a personal business
Formation of cases is the placement of executed documents in the case. Group documents for each calendar year, except for the cases that were originally formed and are not within the same calendar year. These cases include: the personal affairs of students, employees, workers, judicial and investigative cases, pension affairs, case histories, and other accounting documents.
The final formation of the personal affairs of students, undergraduate and graduate students is made upon graduation from the institution or postgraduate; workers and employees - on the fact of their dismissal; case histories - after the discharge of the patient; court cases - immediately after the end of the trial and decision; pension matters - after the payment of a pension was terminated.
The personal affairs of workers who were dismissed, in preparation for archival storage, combine in personal affairs outfits, if the number of sheets does not exceed two hundred and fifty. The same applies to graduates. You can also create an individual personal business as a separate storage unit. This rule applies to personal files of permanent storage.
When forming personal files, consider the different periods of their storage. As for cases of long-term and permanent shelf life, form them separately, and also include them in different inventories.
Orders for personnel group in the case according to the established retention period. Inside each personal file, documents are recorded in chronological order, that is, from the beginning to the end of the year, as well as by the date of their approval, compilation, and registration.
Cases that are formed from personal accounts, personal cards, employment records, as well as personal affairs outfits, systematize strictly in alphabetical order. When using such a design, make an additional clarification, indicating the first three letters in the names of the persons involved in the personal file.
Very often, citizens need to extract from various documents in order to restore, execute documents, and also to confirm legally significant facts. These can be orders, staffing, house book, and even a medical history. Therefore, the employee documentary virtually any organization sooner or later faces the need to form an extract.
The type of statement is influenced by the type of document from which you are copying data and its age. The fact is that for such documents as, for example, an extract from the workbook, a special form is provided and, although many organizations allow a free form of copying, it is advisable to use the standard.
The form and type of an extract from a house or business book will also be affected by the purpose of the action. So, if you are copying data for registration of compensation for utilities, then you will need to enter data on the number of people registered in the housing, and if you need to restore the title documents for real estate, then the statement should reflect the dates of the initial registration of all household members, as well as deregistration has already been removed.
Formulate an introductory part when issuing an extract from a legal document, for example, a protocol. It summarizes the reasons for this request. The prologue must include the agenda, that is, the reason for the meeting.
Then make the main text with the content of the necessary paragraphs, which indicate the issues discussed at the meeting, who listened to what was heard and what they decided as a result of the hearing on the agenda. The text written out from the protocol must contain the so-called “witness record”. In it indicate that the extract from the protocol corresponds to the original, indicate your position, date, sign it with the decoding.
When issuing an extract from the employment record (employment contract), it is necessary to have a copy of the front or main part of the contract, where the name of the document, name, first name and patronymic of the owner, year of birth, education, profession, etc. are indicated. Otherwise, you only need to make copies of the necessary pages.
Remember that often the statement must be certified not only by the head of the organization holding the document, but also by the stamp of the notary. As a rule, it is necessary to specify the requirements for the statement in the institution where you are preparing the document.