Tip 1: How to plan the work of the department
Interview the heads of departments and draw up, based on the data received from them, an analytical report on the workdepartment for the last few year s. For reliable statistics, the analyzed period should be at least three years. Analyze the dynamicsof workdepartment. using the characteristic indicators of itsof work. develop realistic goals.
The obtained indicators compare with those that exist at the moment. On the basis of these data, formulate goals and objectivesdepartment year. Consider how realistic it is possible to increase production performance, and in what way this can be achieved. If you expect an increase of a few tens of percent, in this case, you can do only efforts, but if you planned increase of the main indicators of much, to achieve them you need to consider and seriously to convert the entire production process, which also should be reflected in the plan.
Schedule the implementation of the plan in terms of seasonal factors. If the workdepartment is related to how the suppliers will work or with the terms of execution of third-party contracts, consider this as well. Assign those responsible for implementing each item of the planof workdepartment .
Remember that the lack of regular monitoring makes work routine. In order for your plan to become a reality, schedule a regular inspection and reporting, which will represent heads of departments. Reporting gives you real control of the it Department.
Familiarize the heads of units with the planof workdepartment. based on this, they are required to prepare their individual annual plans. Adjust and modify the plan based on feedback from subordinates and those plans which will provide you with the heads of departments.
In the morning you had to quickly finish yesterday's work. The chief checked and at the last moment asked to fix something. Then there were important negotiations with the client, and the day is generally passed in endless phone calls and running around, you even had to stay an extra hour. In the morning, spend 10 minutes drawing up a plan of work for the day, and in time everything will become easier!
Start with a General setting priorities. Surely you have more and less urgent projects. Also, your experience probably can tell you which projects are the most labor-intensive and time-consuming, and which can be done quite quickly. Of course, select the first. They are the most important.
Work on any project, as a rule, is done according to a certain algorithm and consists of steps. It would be nice to have a step-by-step algorithm for every new project, at least exemplary.
1. prepare a list of documents that must be requested from the client.
2. request documents from the client.
3. analyze the documents.
4. To organize a new meeting and discuss problems and ways to solve them.
5. prepare a conclusion.
Of course, to perform each of these steps may require more than one day. Accordingly, this step needs to be broken into smaller units. And they need to fit into the daily schedule. In General, your plan should be as specific as possible, without items like "to do last project NN".
Highlight the important and urgent things. Not always what matter is both urgent and Vice versa. This allocation will help to better define the time spent on every item of your plan and the period in which it will execute (immediately before lunch, late afternoon, etc.).
Obviously, it's best to start with a job which is both urgent for you and important. For example, some critical situation, "burning" order. Then should move to just important cases — develop a new concept, the drafting of the agreement. This is not the solution to the specific problems and modelling situations, long term planning, that is all that will bring tangible results in the future. Usually, they take most of the time, and it was good!
What to urgent or non-urgent, but not important things, then let them stay for "later", even though it sounds strange in relation to what seems to be urgent. If it's urgent, let it be done as soon as possible but not at the expense of more important cases. As practice shows, much time is spent on something that seems to require fast response (e.g., correspondence) but is not significant in General.
Of course, the situation is constantly changing around us, and we are not always able to follow our plan. But the fact of the daily planning will help to determine important issues and set priorities. In addition, the plan reduces the possibility to forget in the hustle and bustle of any business.