Tip 1: How to make a work plan for the department
Interview the heads of departments and compile on the basis of the data received from them, an analytical report on the workdepartment for the last few year s. For reliable statistics, the analyzed period should be at least three years. Analyze the dynamicsworkdepartment. using characteristic indicators of itwork. develop realistic goals.
These figures are compared with those that exist at the moment. Based on these data, formulate goals and objectives.department for a year. Consider how realistic it is to increase production figures, and how this can be achieved. If you plan to increase them by a couple of tens of percent, then in this case you can do only by intensifying efforts, but if you have planned to increase the main indicators a lot, then to achieve them you need to think over and seriously transform the entire production process, which should also be reflected in the plan.
Describe the implementation of the plan in terms of taking into account seasonal factors. If workdepartment related to how the suppliers will work or with the deadlines for the implementation of third-party contracts, take this into account. Assign responsibility for the implementation of each item of the plan.workdepartment .
Remember that the lack of regular monitoring makes work a routine. To make your plan a reality, plan to conduct regular inspections and reporting, which will be represented by the heads of departments. Reporting will provide you with real department management.
Introduce the plan to department managers.workdepartment. based on it, they must draw up their individual annual plans. Adjust and modify the plan based on the feedback from the subordinates and the plans provided by the heads of departments.
In the morning you had to quickly finish yesterday’s work. The chef checked and at the last moment asked to fix something. Then there were important talks with the client, and the second half of the day was generally spent in endless phone calls and running, you even had to stay for an hour. Spend 10 minutes in the morning to draw up a work plan for the day, and everything will be easier in time!
Start with a general prioritization. Surely you have more and less urgent projects. Also, your experience can probably tell you which of the projects is the most laborious and time consuming and which can be done fairly quickly. Naturally, highlight the first. They are the most significant.
Work on any project, as a rule, is done according to a specific algorithm and consists of steps. It would be nice if, with the appearance of each new project, to prescribe such a step-by-step algorithm, at least approximate.
1. prepare a list of documents that must be requested from the client.
2. request from the client documents.
3. analyze the documents.
4. organize a new meeting and discuss problems and solutions.
5. prepare an opinion.
Naturally, it may take more than one day to complete each of these steps. Accordingly, such a step should be broken down into smaller units. They need to fit into the daily plan. In general, your plan should be as concrete as possible, without items like “finally go to the NN project”.
Highlight important and urgent matters. Not always what matters is urgent at the same time, and vice versa. Such a selection will help to more accurately determine the time spent on each item of your plan and the period in which you will carry it out (right before lunch, towards evening, etc.).
Obviously, it is better to start with doing things that are both urgent and important for you. For example, some critical situation, "burning" order. Then it is worth moving to just important matters - to develop a new concept, to develop a draft agreement. This is no longer a solution to specific problems, but a simulation of the situation, long-term planning, that is, everything that will bring tangible results in the future. As a rule, they spend most of their time, and this is good!
As for urgent or non-urgent, but not important matters, let them remain “for later”, even though it sounds strange in relation to what seems urgent. If it is an urgent matter, let it be executed as soon as possible, but not to the detriment of more important matters. As practice shows, a lot of time is spent on what seems to require a quick reaction (for example, correspondence), but it does not matter much in general.
Of course, the situation around us is constantly changing, and we are not always able to follow our plan. However, the very fact of daily planning helps to formulate questions that are meaningful to us and set priorities. In addition, the presence of a plan reduces the possibility of forgetting about any affairs in the bustle.