Tip 1: How to assure a copy of the work
In that case, if you are temporarily not working, work book you have, it a copy you can notarize. He, as a specialist, advice is not needed. If you are working, work book is kept at the place of work and the issuance of an employee (even in his written statement) is not subject. Can only get it a copy. which is certified and issued by the personnel service of the employing organization. After receiving the application to issue certified a copy. it is required to prepare for a period of not more than 3 days. To perform a copy you can either manually (copy or reprint) and Photocopying (which is preferable). To assure made a copy two ways:
1. On each page of the copy shall be recorded with the following content:
• true (or true copy)
• the position of the employee responsible for maintaining, storing and issuing of work books (for example, specialist in personnel management)
• personal signature of the certifying person
• date of certification.
This post certainly put the seal of the enterprise or HR Department.2. All sheets of copies can be stitched, numbered. the bonded sheets to seal of the enterprise (bound and numbered a certain number of sheets) and writing the above content.
Separately it should be noted that the copy of the employment history that you will carry to the Bank for a loan, must meet additional requirements. So, you need to assure her it was for the first option (every page). Here is an example.
On the last page of the copy after the final entry is the next sequence number filled in the column:
• date — written date of certification
• "data on acceptance, moving, dismissal" — is "continues to work at the moment."
Then, the position, signature and full name, as stated above (a sample of the final recording).
Workers are often faced with a situation when the approval of the loan, loan or mortgage the Bank's representatives to include in the set of necessary documents a certified copy of employment record. If it is in the hands of the unemployed of the applicant, it is not so difficult, and what must be done by the employee to obtain a certified copy of the workbook, stored in the organization?
Contact the notary office for certification of the copy of the work book if it is you have on hand. According to the legislation of the Russian Federation, a certified copy of the notary will be given immediately. Prepare for the notarial procedure, the passport or other document confirming your identity. If such documents are not available, you can use a specially designed power of attorney. After following all the rules (identification, compliance with the requirements of the law to assure the document), the notary will make a photocopy of the work book and will assure it an established pattern. Usually, this procedure takes very little time – from minutes to hours.
The validity of this copy is limited only by the validity period of the labor books. Remember, however, that at job change or dismissal of a certified copy loses its power.
In the case of the existence of an employment relationship, according to the Labour Code, employment record book is kept in the organization-employer, so to obtain a copy, contact the personnel Department, the personnel service, or directly to the head.
Write a letter to the head about the need to obtain a certified copy of the work book to provide data to the Bank. Please note that the procedure, the personnel officer has three working days.
Get a copy of the work book in the personnel Department. Make sure that the copy contains all the necessary details. On each sheet the bottom of the page should be:
— seal of the organization
— the inscription "true Copy"
— Name, position and painting of the person authorized to certify a copy
— the certification date.
On the last page, in addition to the above records must be present:
recording "Works now in office..."
— print name and title of the witness, his signature and the date.
The validity of this copy is 1 month from the date of certification, and when changing jobs or when the appearances of additional employment records document becomes invalid.